Black Swan Arts Frome

Volunteer Opportunities at Black Swan Arts


The volunteers can assist with numerous projects, including but not restricted to:


  • Supervising the gallery, engaging with visitors
  • Selling the art and processing payment
  • Becoming familiar with the artist and their work

Office Documentation

  • Sorting through the office and filing papers
  • Creating a call list
  • Checking the exhibitions list is accurate and distributed

Trustee Minutes

  • Attending trustee meetings to take minutes
  • Typing up the minutes AND an action points list
  • Distributing to all the trustees

Exhibition Set Up

  • Involvement with artists in set-up
  • Recording artworks
  • Labelling and gallery documentation


  • Helping with Previews
  • Helping with refreshments

Recording Events

  • Photography and recording of exhibition set-ups
  • Photography and recording of Preview evenings
  • Photography and recording of workshops, school visits,
  • Photography and recording of tenant activities, shop, café, other activities around the building

Social Media

  • Maintaining the twitter and Facebook pages,
  • Researching and populating with appropriate and regular content
  • Expanding reach
  • Photography

Press Cuttings and Press List

  • Look out for all press, radio and other media coverage
  • Keep a copy of all press coverage and put into a folder
  • Keep a copy of all PRESS RELEASES in a folder, with copies of images

Data Inputter

  • Maintenance of databases including
  • General enquiries
  • Schools
  • Artists – priority
  • Cross-referencing with Newsletter database


Producing marketing materials – Leaflet / brochures / posters

  • Writing and designing leaflets including images, etc.
  • Print and production
  • Posters and flyers distribution around BSA and Frome

Specific projects

1000 Postcards

  • Sorting out what is to be done
  • Logging all the cards still left
  • Thanking all the artists who took part
  • Accounting for the money

Art Car Boot

  • Art Car Boot – assisting
  • Artisan Market – assisting

Researching and writing reports and documents

Volunteer Documentation

  • Volunteer recruitment leaflet, with explanation, job opportunities
  • Volunteer registration forms and referencing sheets
  • Volunteer guidelines –
  • Writing the document
  • Designing document, including photographs, illustrations
  • Print and production

Talks and Workshop Developments

  • Involvement in deciding topics
  • Researching content
  • Working with talk giver – will it be a normal delivery., or Q&A, or slides, ….
  • Education programme development, e.g.
  • Education packs
  • Exhibitions (on-site & travelling)
  • Education packs

Running the Round Tower

  • VERY IMPORTANT AND DIFFICULT TASK – needs thought and a clear plan
  • Identifying artists to exhibit in the Round Tower
  • Schedule 18 months hence and inform artists


  • Involved in occasional ‘building’ tidy-ups
  • Recruiting more volunteers