
Volunteer Opportunities at Black Swan Arts
Opportunities
The volunteers can assist with numerous projects, including but not restricted to:
Stewarding
- Supervising the gallery, engaging with visitors
- Selling the art and processing payment
- Becoming familiar with the artist and their work
Office Documentation
- Sorting through the office and filing papers
- Creating a call list
- Checking the exhibitions list is accurate and distributed
Trustee Minutes
- Attending trustee meetings to take minutes
- Typing up the minutes AND an action points list
- Distributing to all the trustees
Exhibition Set Up
- Involvement with artists in set-up
- Recording artworks
- Labelling and gallery documentation
Events
- Helping with Previews
- Helping with refreshments
Recording Events
- Photography and recording of exhibition set-ups
- Photography and recording of Preview evenings
- Photography and recording of workshops, school visits,
- Photography and recording of tenant activities, shop, café, other activities around the building
Social Media
- Maintaining the twitter and Facebook pages,
- Researching and populating with appropriate and regular content
- Expanding reach
- Photography
Press Cuttings and Press List
- Look out for all press, radio and other media coverage
- Keep a copy of all press coverage and put into a folder
- Keep a copy of all PRESS RELEASES in a folder, with copies of images
Data Inputter
- Maintenance of databases including
- General enquiries
- Schools
- Artists – priority
- Cross-referencing with Newsletter database
Marketing
Producing marketing materials – Leaflet / brochures / posters
- Writing and designing leaflets including images, etc.
- Print and production
- Posters and flyers distribution around BSA and Frome
Specific projects
1000 Postcards
- Sorting out what is to be done
- Logging all the cards still left
- Thanking all the artists who took part
- Accounting for the money
Art Car Boot
- Art Car Boot – assisting
- Artisan Market – assisting
Researching and writing reports and documents
Volunteer Documentation
- Volunteer recruitment leaflet, with explanation, job opportunities
- Volunteer registration forms and referencing sheets
- Volunteer guidelines –
- Writing the document
- Designing document, including photographs, illustrations
- Print and production
Talks and Workshop Developments
- Involvement in deciding topics
- Researching content
- Working with talk giver – will it be a normal delivery., or Q&A, or slides, ….
- Education programme development, e.g.
- Education packs
- Exhibitions (on-site & travelling)
- Education packs
Running the Round Tower
- VERY IMPORTANT AND DIFFICULT TASK – needs thought and a clear plan
- Identifying artists to exhibit in the Round Tower
- Schedule 18 months hence and inform artists
Other
- Involved in occasional ‘building’ tidy-ups
- Recruiting more volunteers